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Please review the following terms and conditions relating to this reservation.

Terms & Conditions


**Tax rates are calculated as of the time of this Agreement. Tenant shall be responsible for payment of all applicable taxes according to rates in effect at the time of occupancy.


1. Disbursement of Rent and Third Party Fees. Tenant authorizes Agent to disburse up to fifty percent (50%) of rent set forth above to the owner (or as the owner directs) prior to Tenant's occupancy of the Premises, and the balance of the rent upon the commencement of the tenancy, a material breach of this Agreement by the Tenant, or as otherwise permitted under the Vacation Rental Act. Tenant agrees to pay a $25.00 processing fee for any check of Tenant that may be returned by the financial institution due to the insufficient funds or because Tenant did not have an account at the financial institution. Tenant also authorizes Agent to disburse prior to Tenant's occupancy of the Premises any fees owed to third parties to pay for any goods, services, or benefits procured by Agent for the benefit of Tenant, including but not limited to any fees set forth herein payable to Agent for reservation, transfer or cancellation of Tenant's tenancy.


2. Security Deposit. Any security deposit provided for above may be applied to actual damages caused by Tenant as permitted under the Tenant Security Deposit Act. In addition, Agent may deduct from the security deposit the amount of any unpaid long distance or per call telephone charges and cable television charges that are not specifically described in this Agreement (including and addendum hereto) as being included with the Premises. Agent shall apply, account for, or refund tenants security deposit within 45 days following the end of the tenancy.


3. Trust Account. Any advance payment made by Tenant shall be deposited in a trust account with Gateway Bank & Trust located at 5406 N. Croatan Highway, Kitty Hawk, NC. Tenant agrees that any advance payment may be deposited in an interest bearing account and that any interest thereon shall accrue for the benefit of, and shall be paid to, the owner (or as the owner directs) as it accrues and as often as is permitted by the terms of the account.


4. Tenant Duties. Tenant agrees to comply with all obligations imposed by the Vacation Rental Act on Tenant with respect to maintenance of the Premises, including but not limited to keeping the Premises as clean and safe as the conditions of the Premises permit and causing no unsafe or unsanitary conditions in the common areas and remainder of the Premises that Tenant uses; and notifying Agent in writing of the need of replacement of or repairs to smoke detector, and replacing the batteries as needed during the tenancy. Tenant agrees not to use the Premises for any activity or purpose that violates any criminal law or governmental regulation and may use the Premises for residential purposes only. Tenants breach of any duty contained in this paragraph shall be considered material, and shall result in the termination of the Tenant's tenancy.


5. Occupancy Limits. Unless otherwise stated, occupancy of the Premises shall by limited to two persons per bedroom, including family, children and Tenant guests. Bedding arrangements in the Premises are portrayed only to illustrate possible sleeping arrangements and may not be taken as a representation of permitted occupancy. Tenant agrees to be responsible for ensuring that maximum permitted occupancy of the Premises is not exceeded during the term of this Agreement, and should contact Agent with any questions regarding permitted occupancy of the Premises.


6. Agent Duties. Agent agrees to provide the Premises in a fit and habitable condition. If at the time Tenant is to begin occupancy of the Premises, Agent cannot provide the Premises in a fit and habitable condition of substitute a reasonably comparable property in such condition, Agent shall refund to Tenant all payments made by Tenant. Agent shall conduct all brokerage activities in regard to this Agreement without respect to the race, color, religion, sex, national origin, handicap, familial status, sexual orientation or gender identity of any tenant.


7. Cancellation. In the event of a cancellation by Tenant, Tenant shall receive a refund of all payments made by Tenant, less an administrative fee of $100 and the processing fee plus tax if the Premises are re-rented on the terms set forth herein. If the premises are not re-rented on the terms set forth herein, Tenant will not be entitled to a refund of any rent payment made hereunder. Whether or not the Premises are re-rented, Tenant, rather than Agent, shall be responsible for seeking reimbursement of any fees paid by Tenant to Agent for goods, services, or benefits procured by Agent from third parties for the benefit of Tenant that may have been paid out prior to Tenant's cancellation.


8. Transfer of Premises.

            (a) If the owner voluntarily transfers the Premises, Tenant has the right to enforce this Agreement against the grantee of the Premises if Tenants occupancy under this Agreement is to end 180 days or less after the grantee's interest in the Premises is recorded. If tenants occupancy is to end more than 180 days after such recordation, Tenant has no right to enforce the terms of this Agreement unless the grantee agrees in writing to honor this Agreement. If the grantee does no honor this Agreement, Tenant is entitled to a refund of all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed.) Within 20 days after transfer of the Premises, the grantee or the grantee's agent is required to (i) notify Tenant in writing of the transfer of the Premises, the grantee's name and address, and the date the grantee's interest was recorded; and (ii) advise Tenant whether Tenant has the right to occupy the Premises subject to the terms of this Agreement or receive a refund of any payments made by Tenant. However, if the grantee engages Agent to continue managing the Premises after the transfer, the grantee shall have no obligation under (i) or (ii) above if this Agreement must be honored under the Vacation Rental Act or if the grantee agrees in writing to honor this Agreement.

            (b) Upon termination of the owner's interest in the Premises, whether by sale, assignment, death, appointment of a receiver of otherwise, the owner, owner's agent, or real estate agent is required to transfer all advance rent paid by Tenant (and other fees owed to third parties not already lawfully disbursed) to the owner's successor-in-interest within 30 days, and notify Tenant by mail of such transfer and of the transferee's name and address. However, it Tenant's occupancy under this Agreement is to end more than 180 days after recordation of the interest of the owner's successor-in-interest in the Premises, and the success-in-interest has not agreed to honor this Agreement, all advance rent paid by Tenant (and other fees owed to third parties to already lawfully disbursed) must be transferred to Tenant within 30 days.


9. Mandatory Evacuation. If State or local authorities order a mandatory evacuation of an area that includes the Premises, Tenant shall comply with the order. Upon compliance, Tenant will be entitled to a refund of the prorated rent for each night that Tenant is unable to occupy the Premises because of the order. However, Tenant will not be entitled to a refund if, prior to taking possession of the Premises: (i) Tenant refused insurance offered by Agent that would have compensated Tenant for losses or damages resulting from loss of use of the Premises due to a mandatory evacuation order, or (ii) Tenant purchased such insurance from Agent.


10. Expedited Eviction. If the tenancy created hereunder is for 30 days of less, the expedited eviction procedures set forth in the Vacation Rental Act will apply. Tenant may be evicted under such procedures if Tenant: (i) holds over in possession after Tenant's tenancy has expired; (ii) commits a material breach of any provision of this Agreement (including any addendum hereto) that according to its terms would result in the termination of Tenant's tenancy; (iii) fails to pay rent as required by this Agreement; or (iv) has obtained possession of the Premises by fraud or misrepresentation.


11. Indemnification and Hold Harmless; Right of Entry; Assignment. Tenant agrees to indemnify and hold harmless Agent and the owner from and against any liability for personal injury or property damage sustained by any person (including Tenant's guests) as a result of any cause, unless caused by the negligent or willful act of Agent or the owner, or the failure of the Agent or the owner to comply with the Vacation Rental Act. Tenant agrees that Agent, the owner or their respective representatives may enter the Premises during reasonable hours to inspect the Premises, to make such repairs, alterations or improvements thereto as Agent or owner may deem appropriate, or to show the Premises to prospective purchasers or tenants. Tenant shall not assign this agreement or sublet the Premises in whole or part without written permission of Agent.


12. Pets. Unless otherwise specifically permitted in this Agreement (including any addendum hereto), no pets shall be allowed on the Premises. Tenant’s breach of this provision shall be considered material, and shall result in the termination of Tenant's tenancy.


13. Governing Law; Venue. The parties agree that this Agreement shall be governed by and construed in accordance with the laws of the State of North Carolina, and that in the event of a dispute, any legal action may only be instituted in the county where the Property is located.


14. Addenda. Any addenda to this Agreement are described in the following space and attached hereto:



Tenant agrees that Tenant has received and read any such addenda, and that they shall constitute an integral part of this Agreement.



About Your Stay

We make every effort to insure that the equipment in our rental cottages is in good working order.  When things do fail, we make repairs or replacements as soon as possible.  Please let us know immediately when you encounter problems. The rental rate will not be adjusted due to any malfunction of equipment, which includes TV’s, VCR’s, DVD’s, air condition units, hot water heaters, stoves, refrigerators, door locks, etc. We cannot guarantee against equipment failure, utility interruptions, maintenance problems, inclement weather or early departure.  Unnecessary service calls may result in a charge.

LOCK-OUTS:  There will be a ($60.00) charge to re-open cottages during business hours. After hours, you may try the office for lock-outs ($90.00), but there is no guarantee. Call a locksmith if you can't reach someone in our office. We strongly recommend that you keep your key in the lockbox on premises.


Check-Out Procedures

 We cannot provide clean, comfortable cottages for your enjoyment without a certain level of tenant cooperation. Please make every effort to keep your cottage clean. Report all damages or maintenance issues as soon as they are discovered.

*Smoking is never permitted inside any of our properties. Please dispose of butts properly should you choose to smoke outdoors.

*You must vacate the premises by 10:00 am.

*Vacuum and/or sweep floors.

*Keep your pets off the furniture & beds and out of un-occupied bedrooms. We recommend covering furniture in order to avoid housekeeping deposit deductions.

*Please leave the key in the lockbox upon your departure.

*Please empty refrigerators and cabinets of all spoilable or used items.

*Empty all trashcans and roll trash carts to the street. Extra trash beyond the capacity of the cart must be disposed of by the renter.

*Replace mattress pads, comforters and all pillows on beds to put the bed back together or "re-make" the bed.

*Close and lock all windows and blinds.

*Lock all doors and leave the key in the lockbox.

Thank you again for your reservation, we hope you have a safe and enjoyable stay on North Carolina’s Outer Banks.  


We go out of our way to encourage our cottage owners to allow you to vacation on the Outer Banks with your pets. Please help us continue our efforts to offer clean, comfortable, pet friendly cottages by carefully observing the following practices.

Pets may not be left unattended. Your pet will be in an unfamiliar situation and may behave differently.

Keep your pets off the furniture & beds and out of un-occupied bedrooms. Please close off areas of the home that are not in use. You might consider bringing an old sheet or spread to cover the furniture.

Thank you in advance, we hope you (and your pets!) have a wonderful vacation.



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Cola Vaughan Realty
PO Box 1375 • Nags Head, NC 27959
Phone: 252-573-2811
Email Inquiries To: vacations@obxcola.com

This information, though deemed accurate, is not guaranteed, may be subject to errors, omissions, change of price, or withdrawal without notice.
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